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Meeting Minutes for SCBOWBO
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Meeting Minutes: Saturday, January 23, 2010:
Marysville Boys and Girls Club
1010 Beach Avenue Marysville, WA 98270
Apprentice Meeting at 8:15 AM: Dave Johnson &
Rob Neiffer led on court 3 person positioning training. Todd Weber also did a
mid season review with the apprentices.
General Meeting at 9:00 AM
Board Nominations: Rob Findley added to the VP candidates
Boys State Tournaments Announced:
Mark Myers going to 4A, Weber is going to 3A, Donnie Johnson
is going to 2A, Aaron Kellor or Tom Freal to 1B, Jeff Shireman
to 2B
Jeff discussed the Statewide agreement. This is a tool that is in place as
something for use between the school and local associations, specifically when
officials are not given proper facilities. When we have facilities that are not
meeting our needs specifically adequate changing/showering if our assigners do
not know there is nothing we can do. Our assigners cannot do anything about
something they dont know about. Get a hold of Dan and Lee and let them know
what it is, preferred via email for written documentation. Officials are
encouraged to read the state wide agreement. It is almost a copy of the one that
we used with our District previously.
Mark M is talking about the sportsmanship from SCBOA. ~ 50 nominations.
Mike Cashman talks about the SCBOWBO sportsman ship. 7 coaches, 10 players.
Kevin and Jeff talked about the perceptions that officials have when they come
into the gym. We need to be aware of the perceptions that we are set when we are
in the gym. Prior to the game we need to spend minimal time yet to be courteous,
Mark Myers announced that the banquet will be a joint banquet. March 27th 6:00pm
at Legion.
Rob Neiffer held a quick reminder that overtime in JV games in the Wesco will
be 2 min in length.
John McInnis recommended that people who have Comcast to watch various HS
games.
Todd Weber and Mark Brandsma shared a story about losing your shoes after a
game.
Jeff made a comment on about making sure all officials on a crew have the same
style shirt whistle, we must be consistent.
Mike Cashman introduced Dan Mencke from the Spokane association.
Dan held a discussion on how the two associations in Spokane went from being two
separate entities and a new consolidated unit. Detailed notes below:
Currently the treasure for Spokane Basketball and former girls assigner. One
thing to note is the schools prepay and it is good to get input from the other
associations.
Dan Mencke started out sharing a shoe story
.
Brief history on Spokane association about 10 years ago there was no love
between the two groups and new blood came in and old blood went out. Started
having joint board meetings. The two districts that they serviced and wanted
them to also become joint, essentially to save money. Only about 6-10 did both.
The key driver for Spokane was when they went to three person. They did not want
to say no to three person, the only way they can do this and adquately serve the
schools was to come together. Started meeting in April and met twice a month to
work out the details. They knew if they missed a beat the nay sayers would find
a way to prevent a new group from forming.
The two boards then went into a joint operating agreement. The two groups still
had a boards and took three members board to be on the new joint board. This
agreement would last for 1 year with a 1 year extension. This provided a firm
deadline. The Joint agreement was a fully legal document. After the 1 or 2 years
each group membership had to take a vote. At the end of the two years everything
was in place, the assigning, finance, etc policies. Need to follow the law as
there are statue. One thing they wanted was a new name, so there were no
perceptions from the old groups, that it is one new association, not that one
took over the boys took over the girls.
Assigning wise Need to have 1 primary assigner, but the duties may need to
break thing up. More details for the boards can from Steve.
The biggest Key to assigning is that ensures that everyone is treated fair.
People are fearful that they are going to get their games taken away from them.
What the official did before should be what they do now.
* what about privilege of choice? They gave 3 choices Boys/Girls/Both/Rec no
Rec. About 5 of 150 people made a choice 1 way or the other. They are down to 2,
this year the boards said everyone is working both. Dan is not saying it is the
right thing to do everywhere. But in Spokane there is a lot of travelling and
these people would not have to travel, and in Spokane they have all games are
doubled up 2 Var/JV games /site.
All Varsity groups were mixed. They always assigned a Boys game, a former boys
R, and visa verse.
They were careful where they sent the females in the beginning. There are
places are more acceptable. They went as far that as talked about what lines
would be acceptable to say.
Were there officials in the association was there anyone that did not want to
work with a female official? No Dan was not aware and felt that people were
fully capable of doing the game.
Any new officials would not even know that there were two associations.
How did you come up with the rating system?
They had similar rating systems. Each group did their own rating system but
carried over to the new group.
They have a peer evaluation only rating 1-5
They do not have a ranking of 1- x they have 5 groups of people.
How do they get their state officials? All the group 1s rank each other 1-20
and then receive their availability.
Group1 VAR officials
Group 2 JV/VAR
Group 3 and 4 get primary sub VAR but an up and comer can get a bone.
Group 5
How has this helped with recruiting? They had 45 new officials this year, and
for the first time they are able to screen people. They have also asked people
who have been around for more than 1 year to leave. They hold a training camp
with AAU.
A great way to get things working is to have committees.
Money early on they kept separate bank accounts. The new group had to have
some seed money. The legal agreement if there is a profit both sides get a half
if there is a loss both have to submit to the loss. There is no flat fee
except the state fee. Recommends that having a separate finance guy from the
assigner. Did the group that had a bunch of money spend it down. It is a
CONSOLIDATION not a merger. They carryover about 40k a year. The boards have to
be good stewards of the money. Can you explain yourself to the members?
How did the new board decide who was the finance and assigner was going to be?
Dan did not want the task of assigning both. Dan took the finance side and
Steve took the assigning piece.
The legal mind came in where if it is a unanimous vote on the joint board did
not have to go to separate boards for vote, if it was not unharmonious it had to
go bad
Did you prepare for a no vote?
The only vote was a yes or no after the two years.
They did not vote on a joint venture beginning, they only had the vote at the
end of the two years.
They had some legal advice that the boards could do this.
The issue when you elect new board members you have to get them up to speed.
Will require members to step up and do some work. Require deadlines to have
things complete by. You must find people that are willing to work and get things
done.
Do they have the bylaws of the previous groups. Dont be afraid to use bylaws
of the different groups. .
Dan passed around business cards with contact information.
As an organization you do not have to pay the official the same amount as you
collect. Example they take a 1 dollar from the sub varsity and take place it to
the VAR. It is a choice of the boards on how they decide to run their business.
Benefits:
Saved the schools 5-10% on travel costs. Example sending 1 crew to do two
games vs 2 crews for two games.\
Easier on the Ads they have one person to contact. Changes/deletes/cancels
Increase the quality of service to schools by working with a greater diversity
of officials., which an individual can pick up
Training has immensely improved. Developed a very extensive training program.
They are at the AAU games every Saturday morning. A couple different training
sections. Every Monday they send out a rules review section and answers are sent
out every Thursday. Play situations for every meeting
Less Meetings.
Dan was a doubter when it started. He was also the assigner. But as the
details have been worked out he became a believer. Probably 94% are also
believer.
Its about being for the game. Take out the I or the Me, and replace it with
the Game.
How do they get the associations to collect in advanced? Dan doesnt have an
answer, but there are audits and officials are paid monthly.
How did the coaches handle the change over? It varied from who you asked. Boys
association was greater in depth.
How much do you pay the assigner / Finance guy. They combined the amount from
the two groups and that was the cap
Do officials do back to back VAR games? Yes especially have to travel.
Sometimes in Spokane.
Typical setup has been JV/JV - VAR/VAR. They are now doing sub VAR games 3
person.
Biggest concern that he has heard that the schedule is going to get worse? Did
that happened over there? Probably yes. But everyone has to do every game IE not
all 4A games, etc has to do every level. Everybody goes everywhere.
State tournament allocations? Do the officials have a choice on boys or girls?
Prior yes, now the board will give them a choice if they turn it down they dont
get a choice.
They do have a sit policy. Two tournaments and have not done a final.
Dan is the treasurer. They use the arbiter to the full extent. 1099s, rec
ball, everything is in the arbiter, checks are cut from the arbiter etc.
SCBOWBO Board Meeting:
Board discussed the district list with Dan, asked Dan to send a list of all
the officials on the district list, with how many meetings they need to make up.
State Assignments
Tony Churlin 4A
Phillip James 3A
Dan Taylor 2A
Troy Moe 1B
Discussion on uncertified officials working Varsity Games.
Dan to email the all the email communications and the ejection report.
Discussion on how to prevent this in the future.
Banquet:
Will invite the Player/Coach/School of the year paid by SCBOA
Wear your golf course clothing. Make sure it isnt viewed as a couples event.
Leslie wanted to talk about a new award: Bruce Hoffman award is this any
different than the Dick Rodland award? For someone that contributes to the
community using their officiating service.
Notes for Kevin Stride:
Send BK the notes from last meeting and this meeting
Send Rob N / Dave J to send a list of the new officials.
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