Meeting Minutes for SCBOWBO

August 17, 2009

Meeting Minutes: Monday, August 17, 2009   Attendees: Kevin Stride, Mike Cashman, Tim Wheatley & Wayne Sneva (SCBOWBO) Jeff Schireman, Shayne Day, Steve Landro, Scott DePuy & Mark Myers (SCBOA) Boys (Jeff) MEETINGS: We are looking to change the platform of the meetings this year.  2 guest speakers max that were suggested are Al Rossi and Michelle Duncan.  They can provide a different perspective than we have had the last 2 years.  We also want to have the younger/upcoming voices to have a bigger part.  Jeff has spoken to Aaron Keller and Philip James on heading a meeting; they are on-board.             ARBITER: We asked Lee to look to see if Arbiter can combine the Girls and Boys calendars to help with many different recurring issues we have with trying to manage 2 calendars.  There is not a way to accommodate this at this point.  We will cover the use of Arbiter at one of the first meetings to educate, refresh, etc.  Arbiter has changed this year so we need to go through that anyhow.  Refpay is not implemented in our state at this point.  Girls (Kevin)             MEETINGS: We need more teaching at meetings with various approaches as each official learns differently.  Handouts, video, audio, etc.  Can we incorporate a meeting with a scrimmage at a school?  Mark to contact Aaron Nations at Everett and Mike will contact Kamiak.  Last year the meetings were too front loaded before the season started; we want to spread them out.             MEETING LOCATIONS: Look at North Sound Christian (they owe us); Legion Memorial GC, Everett B&G club or Marysville B&GC.  The problem with going to schools is cost.  The presidents (Jeff and Kevin Stride) will coordinate.              COACHES MEETING: We would like to have this happen again this year.  Mike Cashman and Shayne Day will coordinate this event on a Tuesday/Wednesday night before the season starts.  Meetings – Joint Meetings again this year             Meeting 1 – Tentative 10/28 – Review Arbiter / Introductions / Yearly Agenda             Meeting 2 – Tentative 11/4 – Coaches / Admin / Staff meeting Landro (Soda); Mike Cashman (Room / Agenda)             Meeting 3 – Tentative 11/8             Meeting 4 – Tentative 12/5 –             Meeting 5 – Tentative 1/9             SUPPLEMENTAL MEETING – Tentative 1/11      Mike Cashman and Scott DePuy will coordinate this event.               Meeting 6 – Tentative 1/23             Meeting 7 – Tentative 2/6   Banquets             Are we ready for a joint banquet?  Mixed emotions on this from many fronts.  Steve Landro and Kevin Stride will coordinate the banquets this year.  Look at a new location and a new perspective on each banquet.  Girls banquet is free; boys is not.  They are vastly different.  Site and date to be determined.  WOA Conference             Nothing new on the “State Agreement”.  The new contract replaces the District 1 contract; unanimously approved.  Arbiter will bill WOA; WOA will bill us $4 per official.  Announced the Meritorious Award winners which we will need to recognize.  Assigning             We need to stick to the deadlines and criteria that was set forth last year.  We need to support Dan and Lee in their jobs.  If an assignor receives a call for the other genders school then that call needs to be forwarded to the appropriate party.  This includes programs at the school supported by the association (Marysville HS for example).  Communication is getting better between Dan and Lee but needs to improve still.  The use of email is vital.  CC the boards when necessary.  We need a performance matrix for each assignor and financial rep.  There needs to be an escalation plan in place.  Expectations will be presented to each assignor by the presidents (Jeff and Kevin)